Centralized NGO Management
Run people, programmes and funding from a single connected workspace.
Features
Powerful Features. Smarter NGO Management.
Every feature is built around how NGOs actually work — field data capture, branch coordination, donor accountability and reporting that stands up to audit. One platform replaces the spreadsheets, chat groups and paper registers your teams juggle today.
Capability map
Ten capabilities that replace a dozen tools
Each capability works on its own and gets stronger when combined — because every module writes to the same connected data set.
Multi-Branch Management
Manage every branch, unit and department with clear ownership.
Role-Based Access Control
Control access at role, module and action level.
Real-Time Dashboard
Instant overview of donations, projects, beneficiaries and teams.
Donor Management
Complete donor records and contribution history in one place.
Reporting & Analytics
Operational, financial and impact reporting on demand.
Cloud-Based Access
Secure access from office, field or branch locations.
Audit-Friendly Records
Traceable, structured records that stand up to scrutiny.
Document Management
Keep critical documents organised and accessible.
Workflow Management
Coordinate tasks and approvals across departments.
Centralized NGO Management
Bring organisational information, teams, programmes and records into one platform so every department works from the same, always-current data set.
- Single source of truth across departments
- No duplicate registers or parallel spreadsheets
- Faster onboarding for new staff
app.ngohivemanagement.system/dashboard
Organisation Overview
Live view of funding, programmes and reach across all branches.
Donations (MTD)
₹18.4L
+12.4%
Beneficiaries
12,480
+318
Active Projects
36
+4
Nutrition Programme
Pune · Health
72%
On track
School Kits Drive
Nashik · Education
88%
On track
Skill Training
Nagpur · Livelihood
41%
At risk
Water Access
Satara · WASH
64%
On track
Multi-Branch Management
Create branches and departments, map an organisational hierarchy and give leadership branch-level visibility without losing local control.
- Branch-level dashboards and reporting
- Department-wise ownership of records
- Consolidated head-office view
app.ngohivemanagement.system/branches
Branches & Departments
Branch hierarchy, departments and branch-level performance.
Branches
9
+2
Departments
31
+4
Staff Mapped
418
+27
Pune (HQ)
6 departments · 142 staff
34 projects
Active
Nashik
4 departments · 68 staff
12 projects
Active
Nagpur
5 departments · 74 staff
15 projects
Active
Satara
3 departments · 41 staff
5 projects
Onboarding
Role-Based Access Control
Define exactly who can view, create, edit or approve within each module, and restrict sensitive beneficiary or donor data to the right people.
- Module and action level permissions
- Branch-restricted user accounts
- Reduced risk of accidental data exposure
app.ngohivemanagement.system/access
Users, Roles & Permissions
Role, module and action level permissions with branch scoping.
Active Users
418
+27
Roles Defined
16
+3
Restricted Modules
9
Configured
Programme Manager
Projects, Beneficiaries
All branches
Edit
Branch Coordinator
Beneficiaries, Volunteers
Nashik only
Edit
Finance Officer
Donations, Reports
All branches
Approve
Field Volunteer
Beneficiaries
Assigned project
View
Real-Time Dashboard
Executive dashboards summarise programme progress, funding, beneficiary reach and operational activity the moment data is entered in the field.
- Live programme and funding metrics
- Drill-down from summary to record
- Board-ready snapshots at any time
app.ngohivemanagement.system/dashboard
Organisation Overview
Live view of funding, programmes and reach across all branches.
Donations (MTD)
₹18.4L
+12.4%
Beneficiaries
12,480
+318
Active Projects
36
+4
Nutrition Programme
Pune · Health
72%
On track
School Kits Drive
Nashik · Education
88%
On track
Skill Training
Nagpur · Livelihood
41%
At risk
Water Access
Satara · WASH
64%
On track
Donor Management
Maintain donor and CSR partner profiles, compliance details, donation categories, receipts and the full contribution timeline for each supporter.
- Donor and CSR partner profiles
- Receipt and category tracking
- Transparent contribution history
app.ngohivemanagement.system/donations
Donor & Contribution Ledger
Donor profiles, CSR partners, categories and receipt tracking.
Received (FY)
₹1.92Cr
+18%
CSR Partners
27
+5
Receipts Issued
1,046
100%
Meridian Foundation
CSR · Education
₹12,00,000
Receipted
Arjun Mehta
Individual · General
₹25,000
Receipted
Nova Industries
CSR · Health
₹8,50,000
Pending
Kiran Trust
Grant · Livelihood
₹4,75,000
Receipted
Reporting & Analytics
Generate the reports trustees, CSR partners and auditors ask for — by branch, project, period or donor — without rebuilding spreadsheets each time.
- Programme and impact reports
- Funding utilisation summaries
- Exportable, audit-ready formats
app.ngohivemanagement.system/projects
Programmes & Milestones
Budgets, teams, milestones and linked beneficiaries per project.
Budget Utilised
68%
+6.2%
Milestones Due
14
This month
Teams Assigned
22
+3
Nutrition Programme
Budget ₹24L · 6 milestones
72%
In progress
Digital Literacy
Budget ₹9L · 4 milestones
55%
In progress
Women Livelihood
Budget ₹15L · 8 milestones
12%
Planning
Relief Distribution
Budget ₹6L · 3 milestones
100%
Completed
Cloud-Based Access
A cloud platform your team can reach from any device, so field teams record data where the work happens instead of at the end of the month.
- Works on desktop, tablet and mobile
- No local server maintenance
- Always up to date
app.ngohivemanagement.system/beneficiaries
Beneficiary Records
Personal, family, education, bank and document records with history.
Total Registered
12,480
+318
Active Cases
4,206
+92
Docs Verified
96%
+2.1%
Sunita Patil
Pune · Nutrition
ID 10428
Active
Ramesh Kumar
Nashik · Education
ID 10429
Active
Fatima Shaikh
Nagpur · Livelihood
ID 10430
Review
Deepak Rao
Satara · WASH
ID 10431
Active
Audit-Friendly Records
Structured data capture and record history make it straightforward to evidence how funds were used and how beneficiaries were served.
- Traceable record history
- Consistent data capture
- Faster audit preparation
app.ngohivemanagement.system/inventory
Stock & Asset Register
Stock-in, stock-out, donor-linked items and movement history.
Items In Stock
6,340
+412
Assets Tracked
289
+16
Low Stock Alerts
7
Action needed
Nutrition Kits
Donor: Meridian · Warehouse A
1,240
In stock
School Bags
Donor: Nova · Warehouse B
860
Dispatched
Water Filters
Donor: Kiran Trust
48
Low stock
Laptops
Asset · IT
62
Assigned
Document Management
Attach documents to beneficiaries, donors, projects and staff, and keep shared organisational files in a single structured library.
- Documents linked to records
- Central shared file library
- Controlled access by role
app.ngohivemanagement.system/volunteers
Volunteer Operations
Registration, skills, shifts, attendance and task assignment.
Active Volunteers
842
+64
Shifts This Week
128
+11
Attendance
93%
+3.5%
Anita Desai
Teaching · Pune
18 hrs
On shift
Vikram Singh
Logistics · Nashik
12 hrs
Assigned
Priya Nair
Counselling · Pune
22 hrs
On shift
Imran Khan
Field survey · Nagpur
0 hrs
Leave
Workflow Management
Assign tasks, track status on a Kanban board and keep programme, finance and field teams aligned on what happens next.
- Task assignment and tracking
- Kanban workflow views
- Clear cross-team coordination
app.ngohivemanagement.system/projects
Programmes & Milestones
Budgets, teams, milestones and linked beneficiaries per project.
Budget Utilised
68%
+6.2%
Milestones Due
14
This month
Teams Assigned
22
+3
Nutrition Programme
Budget ₹24L · 6 milestones
72%
In progress
Digital Literacy
Budget ₹9L · 4 milestones
55%
In progress
Women Livelihood
Budget ₹15L · 8 milestones
12%
Planning
Relief Distribution
Budget ₹6L · 3 milestones
100%
Completed
Before / After
What changes on day one
Teams stop reconciling files and start reading the same numbers.
Without a platform
- Reports rebuilt manually every month
- Beneficiary files stored across devices
- No branch-level visibility for leadership
- Donor queries take days to answer
With Ngo Hive Management System
- Reports generated in seconds, by branch or project
- Beneficiary records structured, searchable and secure
- Live branch dashboards for trustees and management
- Donor contribution history answered instantly